Printing employee handbooks requires careful consideration of format, binding, paper quality, and design elements. Companies need employee handbooks that communicate policies clearly while reflecting their brand identity.
Speedprint offers multiple printing options to help businesses create professional, durable, and visually appealing handbooks for their staff. This guide explains all available print options to help you choose the right format for your company's needs.
The physical format of your employee handbook affects how employees interact with it. A well-designed handbook encourages staff to read important information and keeps it accessible for future reference.
Employee handbooks play a crucial role in the onboarding process for new hires, introducing them to workplace safety protocols and vision statements. With decades of experience printing entire documents like training manuals and manuals for companies, Speedprint understands that the right format:
Spiral binding uses a coiled plastic or metal spine to hold pages together. This option allows handbooks to lay flat when open, making them easier to read and reference.
Benefits:
Best for: Medium to large handbooks that employees will reference often. Spiral binding works well for handbooks between 20-200 pages.
Perfect binding creates a flat spine similar to paperback books. Pages are glued to the spine, creating a clean, professional look.
Benefits:
Best for: Larger companies with formal corporate cultures or handbooks with high page counts (60+ pages).
Saddle stitching uses staples along the fold line to bind pages together. This simple method works well for shorter handbooks.
Benefits:
Best for: Small businesses with brief handbooks (under 40 pages) or companies with limited budgets.
Binders offer the most flexibility for updates and additions to handbook content.
Benefits:
Best for: Companies with frequently changing policies or those who want to include additional materials with their handbook.
Paper weight affects durability, feel, and professional appearance of your handbook.
Standard Options:
Speedprint recommends at least 28 lb paper for handbook pages and 80-100 lb stock for covers to ensure longevity.
Paper finish affects readability and appearance of your printed handbook.
Common Finishes:
Most employee handbooks use matte finish for interior pages to reduce glare and improve readability, with glossier finishes reserved for covers.
Color printing enhances visual appeal but increases costs. Consider these approaches:
Full-Color Throughout: Best for handbooks with many images, graphics, and charts.
Color Cover with B&W Interior: Cost-effective compromise that still provides visual appeal.
Spot Color: Using one or two colors strategically throughout a mainly black and white document to highlight important information.
Common handbook sizes include:
A well-organized table of contents and comprehensive index improve usability. Consider:
Consistent headers and footers improve navigation and provide context:
Font choice and text layout significantly impact readability:
Enhanced covers protect your handbook and create a professional impression:
Personalization makes handbooks more engaging:
The number of handbooks you print affects both unit cost and storage needs:
Speedprint offers variable pricing based on quantity, with significant discounts for bulk printing orders. Our batch printing capabilities ensure consistent quality across all copies.
Cost-saving measures without sacrificing quality:
We offer a variety of printing options to accommodate different budgets while maintaining professional quality.
To ensure high-quality printing results:
Speedprint can connect you with experienced graphic designers who understand the technical requirements of printing employee handbooks.
Always review proofs before final printing:
Speedprint offers comprehensive services for employee handbook production with decades of experience printing entire documents for businesses of all sizes:
Our experienced team guides you through the entire process from initial concept to delivery of your finished handbooks. We understand that employee handbooks are essential to the onboarding process and help communicate workplace safety protocols and company vision statements effectively.
When choosing options for printing employee handbooks, consider:
The right format balances practicality, professionalism, and budget. Speedprint helps businesses select options that meet their specific needs while creating employee handbooks that effectively communicate company policies and culture.
For more information about printing employee handbooks or to request a quote, contact Speedprint today. We help businesses create professional, durable, and visually appealing handbooks that employees will actually read and reference.